Follow-up templates: quotes & payment reminders
Ready-made e-mail texts to copy: follow up on quotes and remind about invoices — professional, without pressure. Free, no signup.
All templates
Subject
Your quote [quote no.] — any questions?
Hello [name], a few days ago we sent you our quote [quote no.] for [project]. Are there any open questions, or should we adjust the scope? If everything fits, just give us a short go-ahead — then we will schedule the work. Best regards [your name], [company]
When & how
- ✓Send: 3–5 working days after the quote.
- ✓Offer an adjustment instead of just reminding — it opens the conversation, even when price is the issue.
- ✓Replace the placeholders [in square brackets] before sending — and adapt the wording to your own tone.
These templates are samples, not legal advice — adapt deadlines and wording to your case.
Quotes and invoices in one place
With DasHandwerk.xhub you see the status of every quote and invoice — and send e-mails with your own templates right from the job.