Invoice
Invoice template for AC & refrigeration
Installation, commissioning and maintenance billed per system — with sample items from AC work.
Template by trade
Plumbing & heatingElectriciansPainters & decoratorsRoofersCarpenters & joinersTilersLandscaping & gardeningLocksmith serviceCommercial cleaningCaretaker serviceHouse clearanceCar repair shopCarpentry & timber framingConstruction companiesDrywallFlooringMetalwork & locksmitheryRefrigeration & air conditioningPlastering & stuccoScaffoldingPest controlMoving companiesWindow construction & fittingRenovation & modernization
Invoice
Invoice no. 2026-____LOGO
Your business · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
VAT ID / tax no.
Customer · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Date
Service period
Due date
For the work carried out per order dated __.__.____ we charge:
| No. | Qty | Unit price € | Total € | |
|---|---|---|---|---|
| 1 | Supply and install split AC unit 3.5 kW (pcs) | ______ | ______ | ______ |
| 2 | Run and insulate refrigerant lines (lm) | ______ | ______ | ______ |
| 3 | Evacuate, pressure test and commission (flat rate) | ______ | ______ | ______ |
| 4 | Leak test per F-gas regulation (flat rate) | ______ | ______ | ______ |
| 5 | Condensate line incl. pump (flat rate) | ______ | ______ | ______ |
| 6 | Refrigeration service work (hrs) | ______ | ______ | ______ |
| 7 | ||||
| 8 |
Subtotal ______ €
plus 19% VAT ______ €
Total ______ €
Bank details
Bank
IBAN
BIC
Notes
- · Payable within 14 days without deduction to the account stated below.
- · Note for private customers: keep this invoice for 2 years (§14b (1) UStG).
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Typical invoice line items in AC work
AC invoices separate the unit, line runs (lm) and commissioning flat rates. Show leak tests under the F-gas regulation as their own item — they are mandatory and recurring. Separate the labor share for private clients, and name the intervals on service contract invoices.
E-invoicing & public contracts
AC for server rooms of public offices or municipal practices: public clients require XRechnung. DasHandwerk.xhub generates it automatically.
Typical line items for Refrigeration & air conditioning
- Supply and install split AC unit 3.5 kW (pcs)
- Run and insulate refrigerant lines (lm)
- Evacuate, pressure test and commission (flat rate)
- Leak test per F-gas regulation (flat rate)
- Condensate line incl. pump (flat rate)
- Refrigeration service work (hrs)