Invoice
Invoice template for facility services
Invoicing for property care: flat rates and extra work traceable in one invoice.
Template by trade
Plumbing & heatingElectriciansPainters & decoratorsRoofersCarpenters & joinersTilersLandscaping & gardeningLocksmith serviceCommercial cleaningCaretaker serviceHouse clearanceCar repair shopCarpentry & timber framingConstruction companiesDrywallFlooringMetalwork & locksmitheryRefrigeration & air conditioningPlastering & stuccoScaffoldingPest controlMoving companiesWindow construction & fittingRenovation & modernization
Invoice
Invoice no. 2026-____LOGO
Your business · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
VAT ID / tax no.
Customer · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Date
Service period
Due date
For the work carried out per order dated __.__.____ we charge:
| No. | Qty | Unit price € | Total € | |
|---|---|---|---|---|
| 1 | Property caretaking incl. weekly inspection round (flat rate/month) | ______ | ______ | ______ |
| 2 | Small repairs and maintenance (h) | ______ | ______ | ______ |
| 3 | Winter service: standby November–March (flat rate/month) | ______ | ______ | ______ |
| 4 | Winter service: call-out incl. grit (per call-out) | ______ | ______ | ______ |
| 5 | Green care and outdoor areas (flat rate/month) | ______ | ______ | ______ |
| 6 | Additional labour on demand, with records (h) | ______ | ______ | ______ |
| 7 | ||||
| 8 |
Subtotal ______ €
plus 19% VAT ______ €
Total ______ €
Bank details
Bank
IBAN
BIC
Notes
- · Payable within 14 days without deduction to the account stated below.
- · Note for private customers: keep this invoice for 2 years (§14b (1) UStG).
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Typical invoice items in facility services
Property care is billed flat per site and month — extra work (small repairs, winter service call-outs) belongs next to it as separate items, or discussions with the property manager follow. State the date per extra job; it replaces the itemised proof when questions come.
E-invoicing & public contracts
Municipal housing companies and public bodies require e-invoices (XRechnung) — DasHandwerk.xhub delivers them automatically.
Typical line items for Caretaker service
- Property caretaking incl. weekly inspection round (flat rate/month)
- Small repairs and maintenance (h)
- Winter service: standby November–March (flat rate/month)
- Winter service: call-out incl. grit (per call-out)
- Green care and outdoor areas (flat rate/month)
- Additional labour on demand, with records (h)