Work report
Work report template for facility services
Rounds, defects, small repairs: the caretaker's report documents every site visit.
Template by trade
Plumbing & heatingElectriciansPainters & decoratorsRoofersCarpenters & joinersTilersLandscaping & gardeningLocksmith serviceCommercial cleaningCaretaker serviceHouse clearanceCar repair shopCarpentry & timber framingConstruction companiesDrywallFlooringMetalwork & locksmitheryRefrigeration & air conditioningPlastering & stuccoScaffoldingPest controlMoving companiesWindow construction & fittingRenovation & modernization
Work report
Report no. ____LOGO
Your business · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Customer · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Date
Time from / to
Site / project: ______________________
| No. | Hrs | |
|---|---|---|
| 1 | Property caretaking incl. weekly inspection round (flat rate/month) | ______ |
| 2 | Small repairs and maintenance (h) | ______ |
| 3 | Winter service: standby November–March (flat rate/month) | ______ |
| 4 | Winter service: call-out incl. grit (per call-out) | ______ |
| 5 | Green care and outdoor areas (flat rate/month) | ______ |
| 6 | Additional labour on demand, with records (h) | ______ |
| 7 | ||
| 8 |
Total hours ______
Place, date · Signature client
Place, date · Signature contractor
Notes
- · Have the customer sign on site — the report is your proof when questions come.
- · For time-and-material work: agree hourly rates in advance and state them in the report.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Site reports in facility services
Per site visit, record: result of the round, completed small repairs (with material) and reported defects outside the flat fee. That defect list is doubly valuable — it proves your oversight and becomes the quoting basis for additional orders.
E-invoicing & public contracts
Municipal housing companies and public bodies require e-invoices (XRechnung) — DasHandwerk.xhub delivers them automatically.
Typical line items for Caretaker service
- Property caretaking incl. weekly inspection round (flat rate/month)
- Small repairs and maintenance (h)
- Winter service: standby November–March (flat rate/month)
- Winter service: call-out incl. grit (per call-out)
- Green care and outdoor areas (flat rate/month)
- Additional labour on demand, with records (h)