Work report
Work report template for cleaning companies
Proof of service for cleaning: completed areas, material and incidents per visit.
Template by trade
Plumbing & heatingElectriciansPainters & decoratorsRoofersCarpenters & joinersTilersLandscaping & gardeningLocksmith serviceCommercial cleaningCaretaker serviceHouse clearanceCar repair shopCarpentry & timber framingConstruction companiesDrywallFlooringMetalwork & locksmitheryRefrigeration & air conditioningPlastering & stuccoScaffoldingPest controlMoving companiesWindow construction & fittingRenovation & modernization
Work report
Report no. ____LOGO
Your business · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Customer · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Date
Time from / to
Site / project: ______________________
| No. | Hrs | |
|---|---|---|
| 1 | Maintenance cleaning of office space, 2× weekly (flat rate/month) | ______ |
| 2 | Sanitary cleaning incl. consumables (flat rate/month) | ______ |
| 3 | Staircase cleaning, weekly (flat rate/month) | ______ |
| 4 | Glass and frame cleaning, twice a year (m²) | ______ |
| 5 | Deep cleaning at contract start (m²) | ______ |
| 6 | Special cleaning by effort (h) | ______ |
| 7 | ||
| 8 |
Total hours ______
Place, date · Signature client
Place, date · Signature contractor
Notes
- · Have the customer sign on site — the report is your proof when questions come.
- · For time-and-material work: agree hourly rates in advance and state them in the report.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Proof of service in commercial cleaning
For recurring sites, the report is your proof of service towards the property manager: signed-off areas per visit, material used, damage found on site (documented as found, not caused). Record extra services outside the schedule immediately — otherwise they cannot be billed.
E-invoicing & public contracts
Schools, administrations, public buildings: public-sector cleaning contracts run on e-invoices (XRechnung) — built in here.
Typical line items for Commercial cleaning
- Maintenance cleaning of office space, 2× weekly (flat rate/month)
- Sanitary cleaning incl. consumables (flat rate/month)
- Staircase cleaning, weekly (flat rate/month)
- Glass and frame cleaning, twice a year (m²)
- Deep cleaning at contract start (m²)
- Special cleaning by effort (h)