Order confirmation template for cleaning companies
Confirm the service schedule, intervals and site conditions — the basis of every recurring invoice.
Template by trade
Thank you for your order. We confirm the execution of the following services per our quote no. ______ dated __.__.____:
| No. | Qty | Unit price € | Total € | |
|---|---|---|---|---|
| 1 | Maintenance cleaning of office space, 2× weekly (flat rate/month) | ______ | ______ | ______ |
| 2 | Sanitary cleaning incl. consumables (flat rate/month) | ______ | ______ | ______ |
| 3 | Staircase cleaning, weekly (flat rate/month) | ______ | ______ | ______ |
| 4 | Glass and frame cleaning, twice a year (m²) | ______ | ______ | ______ |
| 5 | Deep cleaning at contract start (m²) | ______ | ______ | ______ |
| 6 | Special cleaning by effort (h) | ______ | ______ | ______ |
| 7 | ||||
| 8 |
- · Our quote no. ______ forms the basis; deviating agreements are listed above.
- · Schedule shifts for reasons beyond our control are not at our expense.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Order confirmations in commercial cleaning
For recurring cleaning, the confirmation is effectively the contract: service schedule (what, how often, to what standard), site access and key arrangements, who supplies material and equipment. Fix the start date and the cancellation rule — exactly those go missing first in verbal agreements.
E-invoicing & public contracts
Schools, administrations, public buildings: public-sector cleaning contracts run on e-invoices (XRechnung) — built in here.
Typical line items for Commercial cleaning
- Maintenance cleaning of office space, 2× weekly (flat rate/month)
- Sanitary cleaning incl. consumables (flat rate/month)
- Staircase cleaning, weekly (flat rate/month)
- Glass and frame cleaning, twice a year (m²)
- Deep cleaning at contract start (m²)
- Special cleaning by effort (h)