Order confirmation template for HVAC & plumbing businesses
Bathroom, heating or maintenance: confirm scope, date and contingency items from the quote — before the material is ordered.
Template by trade
Thank you for your order. We confirm the execution of the following services per our quote no. ______ dated __.__.____:
| No. | Qty | Unit price € | Total € | |
|---|---|---|---|---|
| 1 | Removal and proper disposal of the old installation (flat rate) | ______ | ______ | ______ |
| 2 | Supply and installation of washbasin incl. fitting (piece) | ______ | ______ | ______ |
| 3 | Laying hot/cold water pipes (per meter) | ______ | ______ | ______ |
| 4 | Shower installation incl. sealing (flat rate) | ______ | ______ | ______ |
| 5 | Travel and site setup (flat rate) | ______ | ______ | ______ |
| 6 | Labor by the hour as required (hrs) | ______ | ______ | ______ |
| 7 | ||||
| 8 |
- · Our quote no. ______ forms the basis; deviating agreements are listed above.
- · Schedule shifts for reasons beyond our control are not at our expense.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
What the HVAC order confirmation should pin down
Besides items and prices, confirm the execution window and material lead times — tubs and boilers take weeks to arrive. Explicitly carry the contingency items over from the quote (hidden pipework decides the final price) and record the agreed down payment before you order.
E-invoicing & public contracts
Jobs for municipalities, housing associations and public clients increasingly require the e-invoice (XRechnung). DasHandwerk.xhub generates it automatically — no add-on module and no surcharge.
Typical line items for Plumbing & heating
- Removal and proper disposal of the old installation (flat rate)
- Supply and installation of washbasin incl. fitting (piece)
- Laying hot/cold water pipes (per meter)
- Shower installation incl. sealing (flat rate)
- Travel and site setup (flat rate)
- Labor by the hour as required (hrs)