Order confirmation for AC work: template
System, installation location, line routing and date — confirmed before units are ordered.
Template by trade
Thank you for your order. We confirm the execution of the following services per our quote no. ______ dated __.__.____:
| No. | Qty | Unit price € | Total € | |
|---|---|---|---|---|
| 1 | Supply and install split AC unit 3.5 kW (pcs) | ______ | ______ | ______ |
| 2 | Run and insulate refrigerant lines (lm) | ______ | ______ | ______ |
| 3 | Evacuate, pressure test and commission (flat rate) | ______ | ______ | ______ |
| 4 | Leak test per F-gas regulation (flat rate) | ______ | ______ | ______ |
| 5 | Condensate line incl. pump (flat rate) | ______ | ______ | ______ |
| 6 | Refrigeration service work (hrs) | ______ | ______ | ______ |
| 7 | ||||
| 8 |
- · Our quote no. ______ forms the basis; deviating agreements are listed above.
- · Schedule shifts for reasons beyond our control are not at our expense.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Why the order confirmation matters in AC work
AC units are ordered per project and installation dates agreed with the client — the order confirmation fixes unit type, locations and line routing. Also record client-side works (power supply, wall openings, scaffolding), or your fitters will stand before a closed wall.
E-invoicing & public contracts
AC for server rooms of public offices or municipal practices: public clients require XRechnung. DasHandwerk.xhub generates it automatically.
Typical line items for Refrigeration & air conditioning
- Supply and install split AC unit 3.5 kW (pcs)
- Run and insulate refrigerant lines (lm)
- Evacuate, pressure test and commission (flat rate)
- Leak test per F-gas regulation (flat rate)
- Condensate line incl. pump (flat rate)
- Refrigeration service work (hrs)