Order confirmation template for painters & decorators
Confirm surfaces, coating system and date — and what applies if the substrate does not hold.
Template by trade
Thank you for your order. We confirm the execution of the following services per our quote no. ______ dated __.__.____:
| No. | Qty | Unit price € | Total € | |
|---|---|---|---|---|
| 1 | Covering and masking the rooms (m²) | ______ | ______ | ______ |
| 2 | Surface preparation: filling, sanding, priming (m²) | ______ | ______ | ______ |
| 3 | Painting walls and ceilings, two coats (m²) | ______ | ______ | ______ |
| 4 | Painting doors and frames (piece) | ______ | ______ | ______ |
| 5 | Travel and site setup (flat rate) | ______ | ______ | ______ |
| 6 | Labor by the hour as required (hrs) | ______ | ______ | ______ |
| 7 | ||||
| 8 |
- · Our quote no. ______ forms the basis; deviating agreements are listed above.
- · Schedule shifts for reasons beyond our control are not at our expense.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Order confirmations in painting work
The classic: the substrate turns out worse than inspected. Carry the substrate reservation over from the quote word for word and fix the colour (NCS/RAL) and gloss level in writing — it spares you the most expensive discussion after the second coat.
E-invoicing & public contracts
For public contracts the e-invoice is mandatory (XRechnung). DasHandwerk.xhub produces the compliant format automatically — no surcharge.
Typical line items for Painters & decorators
- Covering and masking the rooms (m²)
- Surface preparation: filling, sanding, priming (m²)
- Painting walls and ceilings, two coats (m²)
- Painting doors and frames (piece)
- Travel and site setup (flat rate)
- Labor by the hour as required (hrs)