Order confirmation template for car repair shops
Repair acceptance in writing: confirm scope of work, cost frame and approval limit.
Template by trade
Thank you for your order. We confirm the execution of the following services per our quote no. ______ dated __.__.____:
| No. | Qty | Unit price € | Total € | |
|---|---|---|---|---|
| 1 | Fault diagnosis incl. reading the error memory (flat rate) | ______ | ______ | ______ |
| 2 | Replace front brake pads and discs (set, parts included) | ______ | ______ | ______ |
| 3 | Labour, mechanics (hrs) | ______ | ______ | ______ |
| 4 | Small parts and consumables (flat rate) | ______ | ______ | ______ |
| 5 | Oil change incl. filter and manufacturer-approved oil (flat rate) | ______ | ______ | ______ |
| 6 | Test drive and final inspection (flat rate) | ______ | ______ | ______ |
| 7 | ||||
| 8 |
- · Our quote no. ______ forms the basis; deviating agreements are listed above.
- · Schedule shifts for reasons beyond our control are not at our expense.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Repair acceptance in the workshop
In the automotive trade, the order confirmation is the repair acceptance: confirm the scope of work, the estimate and the approval limit for additional work (e.g. +10%, call back beyond that). Mileage and known prior damage belong in it — they protect both sides at handover.
E-invoicing & public contracts
Municipal fleets, depot and government vehicles: public clients require e-invoices (XRechnung) — built in here.
Typical line items for Car repair shop
- Fault diagnosis incl. reading the error memory (flat rate)
- Replace front brake pads and discs (set, parts included)
- Labour, mechanics (hrs)
- Small parts and consumables (flat rate)
- Oil change incl. filter and manufacturer-approved oil (flat rate)
- Test drive and final inspection (flat rate)