Work report
Work report template for car repair shops
Workshop report: work performed, parts and mileage — the basis of the workshop invoice.
Template by trade
Plumbing & heatingElectriciansPainters & decoratorsRoofersCarpenters & joinersTilersLandscaping & gardeningLocksmith serviceCommercial cleaningCaretaker serviceHouse clearanceCar repair shopCarpentry & timber framingConstruction companiesDrywallFlooringMetalwork & locksmitheryRefrigeration & air conditioningPlastering & stuccoScaffoldingPest controlMoving companiesWindow construction & fittingRenovation & modernization
Work report
Report no. ____LOGO
Your business · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Customer · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Date
Time from / to
Site / project: ______________________
| No. | Hrs | |
|---|---|---|
| 1 | Fault diagnosis incl. reading the error memory (flat rate) | ______ |
| 2 | Replace front brake pads and discs (set, parts included) | ______ |
| 3 | Labour, mechanics (hrs) | ______ |
| 4 | Small parts and consumables (flat rate) | ______ |
| 5 | Oil change incl. filter and manufacturer-approved oil (flat rate) | ______ |
| 6 | Test drive and final inspection (flat rate) | ______ |
| 7 | ||
| 8 |
Total hours ______
Place, date · Signature client
Place, date · Signature contractor
Notes
- · Have the customer sign on site — the report is your proof when questions come.
- · For time-and-material work: agree hourly rates in advance and state them in the report.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Workshop reports in car repair
Document mileage at acceptance and return, work performed with times and installed parts — the mandatory details of every reputable workshop invoice. Record additional findings (worn brakes during an oil change) with a photo: well documented, the follow-up job sells itself.
E-invoicing & public contracts
Municipal fleets, depot and government vehicles: public clients require e-invoices (XRechnung) — built in here.
Typical line items for Car repair shop
- Fault diagnosis incl. reading the error memory (flat rate)
- Replace front brake pads and discs (set, parts included)
- Labour, mechanics (hrs)
- Small parts and consumables (flat rate)
- Oil change incl. filter and manufacturer-approved oil (flat rate)
- Test drive and final inspection (flat rate)