Work report
Service report for AC work: template
Refrigerant, readings and work documented per system — mandatory records and billing basis in one.
Template by trade
Plumbing & heatingElectriciansPainters & decoratorsRoofersCarpenters & joinersTilersLandscaping & gardeningLocksmith serviceCommercial cleaningCaretaker serviceHouse clearanceCar repair shopCarpentry & timber framingConstruction companiesDrywallFlooringMetalwork & locksmitheryRefrigeration & air conditioningPlastering & stuccoScaffoldingPest controlMoving companiesWindow construction & fittingRenovation & modernization
Work report
Report no. ____LOGO
Your business · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Customer · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Date
Time from / to
Site / project: ______________________
| No. | Hrs | |
|---|---|---|
| 1 | Supply and install split AC unit 3.5 kW (pcs) | ______ |
| 2 | Run and insulate refrigerant lines (lm) | ______ |
| 3 | Evacuate, pressure test and commission (flat rate) | ______ |
| 4 | Leak test per F-gas regulation (flat rate) | ______ |
| 5 | Condensate line incl. pump (flat rate) | ______ |
| 6 | Refrigeration service work (hrs) | ______ |
| 7 | ||
| 8 |
Total hours ______
Place, date · Signature client
Place, date · Signature contractor
Notes
- · Have the customer sign on site — the report is your proof when questions come.
- · For time-and-material work: agree hourly rates in advance and state them in the report.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
What belongs in the AC service report
Refrigerant quantities, pressure and temperature readings, leak test: the F-gas regulation demands gapless records per system. The service report fulfils the duty and doubles as the billing basis — with the operator's signature it is twice as valuable.
E-invoicing & public contracts
AC for server rooms of public offices or municipal practices: public clients require XRechnung. DasHandwerk.xhub generates it automatically.
Typical line items for Refrigeration & air conditioning
- Supply and install split AC unit 3.5 kW (pcs)
- Run and insulate refrigerant lines (lm)
- Evacuate, pressure test and commission (flat rate)
- Leak test per F-gas regulation (flat rate)
- Condensate line incl. pump (flat rate)
- Refrigeration service work (hrs)