Work report
Work report template for painters & decorators
Surfaces, coats, drying times: the painter's work report records what sits under the paint.
Template by trade
Plumbing & heatingElectriciansPainters & decoratorsRoofersCarpenters & joinersTilersLandscaping & gardeningLocksmith serviceCommercial cleaningCaretaker serviceHouse clearanceCar repair shopCarpentry & timber framingConstruction companiesDrywallFlooringMetalwork & locksmitheryRefrigeration & air conditioningPlastering & stuccoScaffoldingPest controlMoving companiesWindow construction & fittingRenovation & modernization
Work report
Report no. ____LOGO
Your business · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Customer · Street · City
Name
Company
Street, no.
ZIP, city
E-mail
Date
Time from / to
Site / project: ______________________
| No. | Hrs | |
|---|---|---|
| 1 | Covering and masking the rooms (m²) | ______ |
| 2 | Surface preparation: filling, sanding, priming (m²) | ______ |
| 3 | Painting walls and ceilings, two coats (m²) | ______ |
| 4 | Painting doors and frames (piece) | ______ |
| 5 | Travel and site setup (flat rate) | ______ |
| 6 | Labor by the hour as required (hrs) | ______ |
| 7 | ||
| 8 |
Total hours ______
Place, date · Signature client
Place, date · Signature contractor
Notes
- · Have the customer sign on site — the report is your proof when questions come.
- · For time-and-material work: agree hourly rates in advance and state them in the report.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Work reports in painting work
Document substrate condition and coating build-up (primer, intermediate and final coat) per room — once painted, it can no longer be seen. Reference before/after photos in the report, record time-and-material work (extra surfaces, repairs) immediately with hours and have it signed off.
E-invoicing & public contracts
For public contracts the e-invoice is mandatory (XRechnung). DasHandwerk.xhub produces the compliant format automatically — no surcharge.
Typical line items for Painters & decorators
- Covering and masking the rooms (m²)
- Surface preparation: filling, sanding, priming (m²)
- Painting walls and ceilings, two coats (m²)
- Painting doors and frames (piece)
- Travel and site setup (flat rate)
- Labor by the hour as required (hrs)