Order confirmation template for facility services
Recurring services need a clear confirmation: site, schedule, response times.
Template by trade
Thank you for your order. We confirm the execution of the following services per our quote no. ______ dated __.__.____:
| No. | Qty | Unit price € | Total € | |
|---|---|---|---|---|
| 1 | Property caretaking incl. weekly inspection round (flat rate/month) | ______ | ______ | ______ |
| 2 | Small repairs and maintenance (h) | ______ | ______ | ______ |
| 3 | Winter service: standby November–March (flat rate/month) | ______ | ______ | ______ |
| 4 | Winter service: call-out incl. grit (per call-out) | ______ | ______ | ______ |
| 5 | Green care and outdoor areas (flat rate/month) | ______ | ______ | ______ |
| 6 | Additional labour on demand, with records (h) | ______ | ______ | ______ |
| 7 | ||||
| 8 |
- · Our quote no. ______ forms the basis; deviating agreements are listed above.
- · Schedule shifts for reasons beyond our control are not at our expense.
Sample without guarantee — no legal or tax advice. · Last reviewed: 2026-07
Download template
As a Word file (DOCX) to fill in, plus a PDF — free in exchange for your e-mail address.
Order confirmations in facility services
Confirm the service catalogue per site (rounds, winter service, small repairs up to the agreed limit) and the schedule. The line between flat fee and extra order must be in the confirmation — otherwise every light bulb becomes a debate with the property manager.
E-invoicing & public contracts
Municipal housing companies and public bodies require e-invoices (XRechnung) — DasHandwerk.xhub delivers them automatically.
Typical line items for Caretaker service
- Property caretaking incl. weekly inspection round (flat rate/month)
- Small repairs and maintenance (h)
- Winter service: standby November–March (flat rate/month)
- Winter service: call-out incl. grit (per call-out)
- Green care and outdoor areas (flat rate/month)
- Additional labour on demand, with records (h)